Home-Delivered Meals

Home-Delivered Meals

​​​​​​​​​Home-delivered meals are Kentucky Medicaid provider type 48. To bill Kentucky Medicaid, home-delivered meals providers must be:

Covered Services

Home-delivered meals are provided to qualified Home and Community Based (HCB) waiver participants at their place of residence. A home-delivered meals provider must meet requirements in 907 KAR 7:010. Services must be performed in the scope of practice for any provider. Listing of services in an administrative regulation is not a guarantee of payment. Providers must follow all relevant state Medicaid regulations. All services must be medically necessary. 

Eligibility​

Verify eligibility by calling the automated voice response system at (800) 807-1301 or by using the web-based KYHealth-Net System

Reimbursement 

Home-delivered meals are reimbursed per 907 KAR 7:015. Current reimbursement rates for the HCB waiver are available on the DMS Fee and Rate Schedule webpage​. 

Duplication of Service

Kentucky Medicaid will not reimburse for a service provided to a beneficiary by more than one provider of any program in which the service is covered during the same period. 

Service Authorization

Case managers approve 1915(c) HCBS waiver services. Carewise Health reviews requests for high-cost or high-skill services as part of the Kentucky Medicaid Utilization Management (UM) program​. If you have questions, please contact the UM call center at (800) 292-2392. 

Claims Submission

Kentucky Medicaid currently contracts with G​ainwell Technologies to process Medicaid fee-for-service claims.

Find FFS Provider Billing Instructions

Coding: Kentucky Medicaid uses the National Correct Coding Initiative edits and the McKesson Claim Check System to verify incidental or mutually exclusive codes. Kentucky Medicaid also uses Current Procedural Terminology (CPT) codes and Healthcare Common Procedure Coding system codes. Kentucky Medicaid requires the use of ICD-10 codes on all claims submitted for reimbursement. Kentucky Medicaid requires the use of CMS 1500 billing forms. Providers must bill Kentucky Medicaid using the correct CPT codes.

Claim Appeals: Appeal requests made on denied fee-for-service claims must be submitted to Gainwell Technologies and include the reason for the request along with a hard-copy claim.

Timely Filing: Claims must be received the longer of either 12 months from the date of service or six months from the Medicare pay date or within 12 months of the last Kentucky Medicaid denial.

Regulations

907 KAR - Cabinet for Health and Family Services DMS Title Page
902 KAR 45 - Kentucky Food Code ​
907 KAR 7:005 - Certified waiver provider requirements
907 KAR 7:010 - HCB Waiver
907 KAR 7:015 - Reimbursement for HCB waiver services ​
910 KAR​ - Cabinet for Health and Family Services - Office of Aging Services Title Page
910 KAR 1:190​ - Nutrition program for older persons

Provider Resources

Helpful Links

Search for MAP forms
Search for Provider Letters 
HCB Waiver Information
HCB Provider Information
Home-Delivered Meals Provider Summary
Medicaid Waiver Management Application (MWMA) Guides and Information
Incident Reporting: Instructional Guide and FAQ
Service Authorization Crosswalks, Training, and Resources 

If you can't find the information you need or have additional questions, please direct your inquiries to:

Billing Questions - Gainwell Technologies - (800) 807-1232
Home-Delivered Meals and HCB Waiver Policy Questions - (877) 315-0589
DAIL​ - (502) 564-6930
Service Authorization - (800) 292-2392
Provider Enrollment or Revalidation - (877) 838-5085
KYHealth-Net assistance - Gainwell Technologies - (800) 205-4696
MWMA Technical Support - (844) 784-5614, option 1
Report Fraud and Abuse - (800) 372-2970

For more specific inquiries, view the 1​915(c) waiver contacts listing



Contact Information