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What is a manual reporter? 

A manual reporter is a clinic or pharmacy without an existing electronic interface (EHR) or with an EHR not connected to the Kentucky Information Exchange (or KHIE). Manual reporters enter vaccine information directly into the Kentucky Immunization Registry (KYIR).

How do I report vaccine information? 

Manual reporters enter all vaccinations directly into the KYIR web application.

What information is reported to KYIR? 

Vaccination and patient demographic information is entered directly into KYIR. Doses administered are reflected in the clinic on-hand inventory in KYIR.

Does my inventory decrement automatically? 

As a manual reporter, on-hand inventory counts auto-decrement as vaccines are added to patient records in KYIR. Inventory management applies only to the Vaccines for Children (VFC) program and COVID-19 providers. 

Who should have access? 

  • Primary and back-up coordinators for state vaccination programs such as VFC and COVID-19 need to access KYIR for inventoryneed to access KYIR for inventory

  • Any staff responsible for data entry in KYIR needs a user account

  • Individuals physically administering vaccines in a clinic or pharmacy will, at minimum, have their first and last name added as a vaccinator for their clinic in KYIR. This will allow their name to be selected in the Administered By field when documenting VFC, COVID-19 or adult program vaccinations.

KYIR General Information

Tips on Logging in to KYIR (video)

How to Print a Certificate from KYIR (video)

How to Print a Certificate and Immunization Record from KYIR (guide)

Manual Reporter Training Resources by Topic