The
KICCS Provider Portal is used by child care providers to submit billing and view documents for the Child Care Assistance Program (CCAP), complete plans of correction for the Division of Regulated Child Care and submit documentation and receive correspondence for the All STARS program.
Contact the
KICCS HelpDesk for help creating an account, navigation assistance or system issues related to the Provider Portal.
Local (Frankfort): (502) 564-0104, Option 6
Toll-free: (866) 231-0003, Option 6
Updated CCAP Payment Information
Beginning Dec. 1, 2022, CCAP payments will be paid based on enrollment rather than attendance. CCAP for children attending a childcare facility in November will be paid based on the enrollment on the CCAP certificate prefilled on the provider billing form.
All licensed, certified and registered providers will submit the billing form blank, unless the prefilled codes do not accurately reflect the child’s schedule and an exception needs to be made. Exclusions to this rule are listed in the Flex Schedules and ITCS Centers sections.
Flex Schedules
All flex schedule enrollments will need to be coded according to the child’s actual attendance using codes 1 and 2. If a flex schedule billing form is left blank, payment will not occur.
ITCS Centers
Infant/toddler contract slot participants will need to use the special 700 codes when submitting the billing form to ensure correct payments. The 700 codes should be used only for children/slots enrolled in the ITCS program.
Important Copay Information
The Division of Child Care will continue paying the parent CCAP copay portion through Dec. 31, 2023. Parents will be responsible for any overages. An overage is the difference between the state max rate and what a center charges daily if more than the state max rate.
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DCC-94E Daily Attendance Record
The DCC-94E, Child Care Daily Attendance Record, has been modified to include more room for a parent or designated person’s signature. This will allow enough space for a signature that is recorded legibly with a first and last name, per 922 KAR 2:160, Section 14.
All STARS COVID-19 Changes
- All child care centers will remain at their current All STARS level.
- All level 2-5 STARS-rated child care centers will have their All STARS certificate expiration date extended by one year.
- Exception: Child care centers with current All STARS certificate expiration dates in 2019 and through March 2021.
- The expiration dates for these centers will be extended by two years.
- Child care centers will be able to print their updated certificates via the Provider Portal.
- AQRs automatically will be approved. No documents are required from the child care centers for AQRs to be approved.
- This includes all backdated AQRs never finalized or submitted, due to the state of emergency.
- AQRs will be approved based on center STARS/licensure expiration month. If the expiration month has already passed, those AQRs will be processed in upcoming weeks.
All STARS
Licensed and certified child care providers are now able to do the following using the Provider Portal:
- submit standards checklist and upload supporting documentation
- submit AQR form
- view All STARS correspondence
The
All STARS User Guide and the All STARS User Guide in Spanish -
Portal De Proveedores Guía Del Usuario - provides additional information to help navigate the All STARS menu and workbaskets.
Child Care Assistance Program (CCAP) Information
Child care certificates, termination notices and approval notices are available on the Provider Portal. Initial child care certificates can be signed and uploaded through the Provider Portal for workers to process. An enrollment approval notice displays once the signed certificate is received and the child’s enrollment is updated to active status. Review the
CCAP Certificates/Notices Tip Sheet for further instructions.
Payment, billing and enrollment questions should be directed to Division of Child Care (DCC) billing at (844) 209-2657 or email CCAP Provider Payments.
DCC related paperwork, such as DCC-94B Authorization for Electronic Deposit or paper provider billing forms (PBF) may be submitted via
email to CCAP Provider Payments.
Note: Child care certificates should not be sent to this email.
Signed child care certificates may be returned via upload to Provider Portal or by mail or fax:
DCBS
P.O. Box 2104
Frankfort, KY 40602
Fax: (502) 573-2005 or (502) 573-2007
Self Service Portal is available for parent applications.
Registered child care providers can use the Provider Portal to upload/view documents requested by DCC. Review the
Registered Provider Document Upload tip sheet for instructions.