What is the KY-EDRS?
The Kentucky Electronic Death Registration System (KY-EDRS) enables death records to be filed online with the Kentucky Office of Vital Statistics (OVS), creating a paperless option.
The online KY-EDRS supports collaboration among multiple users including funeral homes, hospitals, nursing homes, physicians, coroners, advanced practice registered nurses, physician assistants, dentists, or chiropractors and OVS.
With KY-EDRS, funeral directors, physicians and medical certifiers can complete the death registration process faster with fewer errors and more efficiently.
Supplemental Report of Death (VS-33)
Effective February 1, 2026, all death record amendments must be submitted using the revised VS-33 Supplemental Report of Death and include prima facie evidence, as required by KRS 213.076(12). The updated VS-33 adds an “Evidence Submitted" section and requires supporting documentation to be submitted with the form. Informant-requested amendments must be notarized. The revised form and approved evidence list are available in EDRS and on the OVS website.
Provisional Report of Death (VS-34)
An updated Provisional Report of Death (VS-34) is forthcoming and includes enhancements to improve accuracy and workflow, including expanded data fields, clarified coroner instructions, and revised custodial exchange sections. These updates are intended to streamline certification, reduce delays, and support accurate public health reporting. Additional guidance and training materials will be shared prior to release.
KY-EDRS also:
- Saves time and effort.
- Allows error correction enhanced accuracy.
- Supports completion and filing of a death record partially in electronic format and partially on paper if all participants are not online.
- Eliminates the need to obtain signatures.
- Electronically verifies Social Security numbers.
- Improves turnaround time for certified copies.
- Ensures security by requiring user authentication.
Registration and Login Information for KY-EDRS
EDRS online registration form - for Funeral Directors, Medical Certifiers, and Coroners.
Login to KY-EDRS - registered users only
To participate in KY-EDRS, please contact the Office of Vital Statistics at (866) 451-3781.
KY-EDRS User Guides:
KY-EDRS Training
The Kentucky Office of Vital Statistics offers training on how to register and file death certificates through the KY-EDRS.
Two-hour training sessions are available upon request at no cost to current and new users of the KY-EDRS users. Training takes place at the Kentucky Cabinet for Health and Family Services in the CHR Building, 275 E. Main St., Frankfort, KY. Though KY-EDRS training is not mandatory for participation in the online system, users may find it helpful. Please call (866) 451-3781 to request training.
KY-EDRS Help Desk Telephone Numbers
- Staff is available during regular business hours to answer questions and provide assistance using the KY-EDRS. Please use the following telephone numbers:
- For help registering for EDRS or for login issues call (877) 545-6175 during regular business hours.
- For help using the KY-EDRS to properly complete a death certificate (business rules) call the STATLINE at (866) 451-3781 or call (502) 564-4212 and press option 2 during regular business hours.
Funeral director resources
Medical Certifier/Coroner Information
Help with Common Problems in Death Certification