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What It Is

The Kentucky Electronic Public Health Record System (KY-EPHRS) is an Internet-based, centralized public health data repository health care professionals can use to record public health data for Kentucky's 4 million residents. The network was developed to implement and analyze public health programs and comply with state and federal public health reporting requirements.

Security technologies such as secure socket layer and role-based access are used to protect confidential information and ensure patient privacy.
This secure network was funded by a number of federal grants and is currently used to conduct disease surveillance and reporting using the Disease Surveillance Module (DSM).  
The KY-EPHRS staff also supports the Health Alert Network (HAN), an Internet-based system currently used by local officials to alert emergency personnel in the event of a terrorist attack, a possible infectious disease outbreak, natural disaster or other health emergency. HAN also is integrated with the DSM to promptly notify state and local personnel for various disease conditions and outbreaks across the state as monitored by the DSM.

For more information on the DSM or HAN, please use the navigation links at left.


Please contact us to schedule training or re-training in your area.

Online training also is available through the TrainingFinder Real-time Affiliate Integrated Network (TRAIN). Search for course names that include KY-EPHRS

Helpful Hints

Disease Surveillance

The Centers for Disease Control and Prevention (CDC) requires the state to report specific confirmed diseases within a particular timeframe. By leveraging a cutting-edge, Web-based system, the Office of Information Technology and disease program coordinators can comply with time-sensitive reporting requirements. The Kentucky Electronic Public Health Record System (KY-EPHRS) provides the backbone of an integrated electronic health record, including disease surveillance.

Hospitals and health departments use this system for the initial notification of potential reportable diseases.  The application contains patient demographic data, test results, symptoms and lab results.

The health department’s staff then makes the determination if the disease needs further investigation. Upon the completion of the investigation, infection control investigators determine if the case should be forwarded to state officials for confirmation. If the case is confirmed, KY-EPHRS will electronically transmit the information to the CDC.

Ky-EPHRS System Access

Helpful Hints:

Contact Us

Do you have a question, suggestion or issue concerning DPH electronic health record systems? To communicate with us, browse the information below and use the contact method you prefer. We are happy to help.


You may contact the Help Center by phone 8 a.m. to 4:30 p.m. Eastern time, Monday through Friday. The office is closed on state-approved holidays.

Call toll-free (877) 545-6175 outside the Frankfort area.

In Frankfort, dial (502) 564-9926.


KY-EPHRS User Request Form
Use this form to request access to the Disease Surveillance Application.  The completed form must be signed by your supervisor/manager and returned by postal mail to the address listed above. No fax requests will be accepted.

This form must be completed, signed and returned along with the User Request Form for access to the KY-EPHRS System.