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KY Medicaid Waiver Management Application Page

Welcome to the Kentucky Medicaid Waiver Management Application (MWMA) Information page. This page will serve as a one-stop resource for the latest information related to the MWMA project and its implementation.

More information:

Please be sure to visit this page periodically as content will be updated on an ongoing basis.

What's New

MWMA Transition Extension Announcement

(July 24, 2015) - Read the MWMA Transition Extension Announcement

MWMA Go-Live Announcement

Read the MWMA Go-Live Announcement

The Medicaid Partner Portal (MPPA) is Live

Read the MPPA Go-Live Announcement. For more information, please visit the Medicaid Partner Portal Information Page.

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Medicaid Waiver Management Application Overview

The Cabinet for Health and Family Services (CHFS) is continuing to improve the existing Home and Community Based Service (HCBS) programs. To guide these improvements, CHFS has identified seven improvement objectives:

  1. Streamline how individuals and authorized representatives access and apply for services (i.e., No Wrong Door).
  2. Provide a portal for individuals and or their representatives to access their info review and approve timesheets electronically.
  3. Ensure the right people are being enrolled in the right programs.
  4. Once enrolled, ensure individuals are receiving the services they need.
  5. Optimize the sharing of information about individual care needs among authorized direct providers thereby reducing paperwork.
  6. Allow for more timely authorization of services and eliminate faxing.
  7. Implement the final rules issued by CMS for HCBS Waiver Programs.

Several initiatives are underway to meet these objectives. One such initiative is the implementation of the Medicaid Waiver Management Application (MWMA) which includes system functionality that will evolve over time. The application will be available to users in three phases:

  1. The first release (planned for April 17) of the application will be used exclusively by case managers, quality improvement organization staff and CHFS staff. This release addresses key objectives to ensure the appropriate individuals are enrolled in HCB waiver programs and receiving the right services.
  2. The second release (planned for December 2015) will give direct service providers the ability to access MWMA, view level-of-care and plan-of-care details and enter and submit incident reports (provider portal). In addition, this release will add functionality to support participant-directed services.
  3. As part of the commonwealth's long-term vision, MWMA will integrate with the Kentucky Health Information Exchange (KHIE) offering authorized case managers and service providers greater access to share health information for individuals they serve.

MWMA will not eliminate the need for an electronic health record system, include billing services to submit claims to CHFS for payment or eliminate the need for those agency system capabilities. MWMA supports the No Wrong Door concept by allowing those involved in an individual's care the ability to see the identified service needs (case plans, prior authorization, etc.) and supporting documents. The KHIE interface will allow vital health information to be shared to promote effective patient care. The goal is to allow providers to share documents and structured data using the KHIE by 2016.

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Learn More about MWMA

For more information on MWMA, please be sure to check out the MWMA Information Bulletin, a periodical dedicated to providing updates on the MWMA project and what case managers and other users can expect when the system goes live in April. Past bulletin topics include:

In addition to the Information Bulletins, the MWMA Resources tab offers important information on the MWMA implementation.

For additional questions, please email the Implementation Team

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Access to MWMA
 

Sign into MWMA

Note: You must already have a MWMA username and password to access the system using this link. If you do not have access, please contact your Organization Administrator.

If you have additional questions, please call the contact center at 800-635-2570. Follow the prompts to the MWMA Service Team

Disclaimer: Submitting information through the MWMA starts a prescreening to review if an individual may be eligible for a Waiver program. Only those individuals who meet the prescreening criteria will go on to a formal application.

 

Last Updated 7/31/2015