Volunteer Management Tools

In October 2005, KCCVS staff hosted seven regional meetings to collect information and input to help the commission better support grassroots volunteer organizations around the state.

From Owensboro to Ashland, one common theme emerged: Volunteer groups need and want access to good program and personnel management information and documents.

In response, we've developed a catalog of forms, information and Internet resources we hope will help with day-to-day volunteer organization management tasks.

The forms come from a variety of sources and address a variety of needs. Please feel free to use, modify and adapt these resources as you like to make management of your volunteers and volunteer programs more efficient and effective.

Background Check Consent

Group Project Description

Meeting Record and Action Plan

Monthly Planner

Parental Consent

Position Description

Reference Check

Staff Assessment Survey on Volunteer Involvement

Volunteer Agreement and Guidelines

Weekly Planner

Family Care Center Forms

The following are actual forms used by the Family Care Center in Lexington, who have graciously allowed us to share them. We hope they are helpful.

FCC Agency-Volunteer Agreement

FCC Ethics Agreement

FCC Publicity Release

FCC Volunteer Application Checklist

FCC Volunteer Confidentiality Agreement

FCC Volunteer Interview Questions

FCC Volunteer Pledge

SHIP Forms

The following are actual documents used by the State Health Insurance Assistance Program (SHIP) in Owensboro, shared for your benefit.

SHIP Volunteer Application

SHIP Volunteer Position Description (Benefits Counselor)

10 Questions to Ask Before Recruiting New Volunteers

Accommodations for Volunteers with Disabilities

Background Checks FAQ

Determining the Motivation of Volunteers

Developing a Volunteer Recruitment Message

Guidelines for Volunteer Position Descriptions

How to Care for Your Volunteers

Ideas for Recognizing Volunteers

Policy Checklist

Principles of Volunteer Recruiting

Rules and Ethics for Volunteers

Service Project Ideas

Using Social Networking to Improve Volunteer Programs

Writing the Narrative for a Grant Proposal 

Common Grant Application (PDF) - developed by the National Network of Grantmakers and includes a list of foundations which accept the application

Foundation Resource Centers in Kentucky (PDF)